Sending automated emails is very much part of any website. XMS Systems has a module specifically developed for configuring “Rich Text” html based emails.
Log in to Admin > Site Dashboard > Website Configuration > System E-Mails
You will see the default emails listed. For the likes of the “Tour Manager Module” you can add additional emails to use for different messages during the proposal and invoicing process. More about that in the “Tour Manager Module” tutorials.
E-Mails you added will have a button to delete them with.
Editing the email is exactly the same as working on your site pages or writing an article. The only difference is that you will compose your email in a table like in the “old” XMS Systems days. Well exactly like you would compose a newsletter.
In this case to get the system to personalise the email you would use the variable placeholders discussed in the next article. It is important to make sure you enter those variables exactly the right way to make it work. Unfortunately there is no way XMS Systems can verify if you done it correctly. The only way to test the result is to mail it to yourself.
As an example, lets say you want to compose the new member account activation email. To get the email to “inject” the proper login credentials and links you will enter them like below. In this case you would use the variable for both the text and the actual URL
To build the link your client will click to look at their tour proposal enter some anchor text (e.g. “Click here to view your tour proposal”), then highlight the text, click the URL/link icon and enter the URL as in the image below. make sure to change the domain name to your own.
Make sure the URL to any banner, images and links in your email points to your own domain and not to the default pages as during the installation. We will attempt to make the necessary changes during the installation and configuration of your XMS Systems website but we are human and unfortunately things can be missed.